AI Appointment Assistant
Your calendar, filled and managed for you
Customers book with our AI by call, chat or text. It sends reminders, handles changes and fills cancelled slots, so you get fewer no-shows and less admin.
What it does: Books, reminds and reschedules appointments
Who it's for: Any business that takes bookings or appointments
What you get: A full calendar and fewer no-shows
Your booking calendar
● Booking 24/7
In plain words
What is an AI appointment assistant?
It is an AI that looks after your bookings. Customers can book by phone, chat or text at any hour, and the appointment goes straight into your calendar.
It sends reminders 48 hours, 24 hours and 2 hours before each visit. If someone needs to move or cancel, they just reply to the text. The assistant finds a new time and offers the empty slot to people on your waitlist.
It syncs both ways with Google Calendar, Outlook and Calendly. A change in one place shows up everywhere, so two people never land in the same slot.
The problem today
- Your staff spend hours on the phone just booking times.
- People forget their appointments and don’t show up.
- Cancelled slots stay empty and cost you money.
- Two customers sometimes get booked for the same time.
With Aiaura's AI Appointment Assistant
- Customers book themselves by phone, chat or text, day or night.
- Reminders go out 48h, 24h and 2h before every visit.
- Cancelled slots are offered to your waitlist right away.
- Your calendars stay in sync, so double bookings stop.
A full calendar with fewer no-shows
Booking, reminders and rescheduling handled for you.
See it in action
Real situations, real results
Pick a situation to see exactly what happens, step by step.
Filling cancellations
A patient cancels a morning slot the day before. The assistant moves them to a new time, then texts the waitlist and fills the gap.
The result
Empty slot filled in 6 minutes
What it can do
What AI Appointment Assistant includes, explained simply
What you get
- Connection to Google Calendar, Outlook or Calendly
- Your services, visit lengths, staff and hours set up as booking rules
- Booking by phone, chat and text
- Reminder texts and emails at 48h, 24h and 2h (you can change them)
- Move-or-cancel by simple reply
- A waitlist that fills cancelled slots
- Intake questions for new customers
- A weekly report on bookings, no-shows and filled slots
How it works
Simple steps from first call to going live. We do the heavy lifting.
01
Connect your calendar
We sync your calendar and set your hours, services and booking rules.
02
Set reminders & policies
Choose reminder timing (48h, 24h and 2h by default), cancellation rules and intake questions.
03
Let customers book
Customers book, confirm and reschedule themselves by phone, chat or text, around the clock.
04
Fill the gaps
Cancelled slots are offered to your waitlist automatically, so empty chairs get filled.
Built for growing businesses
What you get with AI Appointment Assistant
For any business that runs on appointments
Keep your schedule full without the phone tag.
And many more. These are just examples. Whatever your industry, if you have customers, we can help. Ask us about yours.
Typical results
What you can expect
Typical results from similar businesses. Your results depend on your market and starting point.
Honest check
Is this right for you?
A great fit if…
- Your business runs on appointments
- No-shows and late cancellations cost you money
- Your staff spend a lot of time booking and moving times
- You use Google Calendar, Outlook or Calendly, or are happy to
Maybe not if…
- You book fewer than 10 appointments a week
- Every booking needs a long custom quote first
- Your booking software can’t connect to any other tools
Businesses like yours, growing with Aiaura
“We were missing a third of our calls after 5 PM. Now the voice agent answers every one and books jobs straight into our calendar.”
Mike Donovan
Owner, Donovan HVAC
Get results like thisFrequently asked questions
It syncs both ways with Google Calendar, Microsoft Outlook and Calendly, plus many industry-specific booking systems.
Ready to grow your business?
Book a free growth audit and get a clear plan across AI agents, your website and marketing.
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